Ad Astra Origins — Privacy Policy

Platform: Ad Astra Origins ("the Platform"), including the web-based service at https://adastraorigins.com and the Ad Astra Origins mobile application.

Operated by: Ad Astra Origins LLC] ("Ad Astra Origins," "we," "us," or "our").

Effective Date: June 16th, 2026

1. Introduction

1.1. Ad Astra Origins is committed to protecting the privacy of its users and the security of the information they provide. This Privacy Policy explains what information we collect, how we use and share it, and the choices and rights you have.

1.2. This Policy applies to information we collect through the Platform — including community sign-up, user-generated content, interactive Community Features, Organization (B2B) accounts, and promotional placements.

1.3. By registering for an account or using the Platform, you acknowledge that you have read and understood this Policy. Where required by law, we will rely on your consent or another lawful basis as described below.

1.4. This Policy should be read alongside our Terms and Conditions.

2. Who Is Responsible for Your Information

2.1. The controller of your personal information is Ad Astra Origins LLC.

2.2. For privacy questions or to exercise your rights, contact us at [privacy contact email] (see Section 17).

3. Information We Collect

3.1. Information You Provide Directly

Account registration: first name, last name, email address, and password.
Optional profile information: date of birth, address, city of residence, profile photo, biography, interests, and similar details you choose to add.
User-generated content: posts, comments, images, video, audio, event listings, messages, links, and any other content you submit to the Platform.
Organization account information: organization name, business contact details, role of the registering individual, logos, promotional materials, and any verification information you provide.
Communications: information you provide when contacting support, submitting feedback, or responding to surveys.
Payment information (if applicable): for paid services or featured placements, payment details may be collected and processed by a third-party payment processor; we do not store full payment card numbers.

3.2. Information We Collect Automatically

Usage data: pages and topics visited, articles read, content viewed or interacted with, features used, and time spent on the Platform.
Device and technical data: IP address, browser type, device type, operating system, app version, language settings, and approximate location derived from IP address.
Cookies and similar technologies: see Section 6.

3.3. Information from Third Parties

Analytics providers and similar service providers.
If you register or log in via a third-party service, the information that service shares with us in accordance with your settings there.
Organizations may provide information about individuals they invite or manage; those Organizations are responsible for having a lawful basis to do so.

4. How We Use Your Information

We use personal information to:

4.1. create and manage your account and enable community sign-up; 4.2. operate, maintain, and provide the Platform and its interactive and Community Features; 4.3. display, store, and distribute your user-generated content as you direct; 4.4. enable Organization (B2B) accounts, promotion, and featured-content placements; 4.5. personalize content and recommendations; 4.6. communicate with you about your account, updates, security, and (where permitted) marketing; 4.7. monitor, moderate, and enforce our Terms and protect the safety and integrity of the Platform; 4.8. analyze usage to improve and develop the Platform, including during the beta period; 4.9. detect, prevent, and respond to fraud, abuse, and security incidents; and 4.10. comply with legal obligations and enforce our rights.

5. Legal Bases for Processing (EEA/UK Users)

Where the EU/UK GDPR applies, we process personal information on the following bases:

Contract — to provide the Platform and account services you request.
Consent — for certain marketing, cookies, or optional data, which you may withdraw at any time.
Legitimate interests — to secure, improve, and promote the Platform, where not overridden by your rights.
Legal obligation — to comply with applicable law.

6. Cookies and Tracking Technologies

6.1. We use cookies and similar technologies to enable core functionality, remember your preferences, enhance browsing, and provide personalized content.

6.2. Third-party services, such as analytics tools, may also set cookies to collect information about usage patterns.

6.3. You can control cookies through your browser or device settings and, where applicable, through any cookie-consent banner we provide. Disabling some cookies may affect Platform functionality.

7. User-Generated Content and Public Visibility

7.1. The Platform is interactive and social. Content you post — including profile details you make public, posts, comments, event listings, and featured content — may be visible to other users or to the public, depending on the feature and your settings.

7.2. Information you choose to share publicly can be seen, copied, and re-shared by others. Please consider this before posting personal information.

7.3. We are not responsible for how other users use information you make available through the Platform.

8. Organization (B2B) Accounts

8.1. Organizations that register accounts may submit business information and promotional content, and may collect or view limited information about users who interact with their content (for example, followers or event attendees).

8.2. Where an Organization collects or processes personal information of other users through the Platform, that Organization acts as an independent controller and is responsible for complying with applicable data-protection laws and providing its own privacy notices where required.

8.3. We process Organization account information to provide B2B and promotional services, manage the relationship, and as otherwise described in this Policy.

9. Marketing and Promotional Communications

9.1. With your consent or as otherwise permitted by law, we may send you updates, newsletters, and promotional messages about the Platform and the space and sci-fi community.

9.2. You can opt out of marketing communications at any time using the unsubscribe link or your account settings. We may still send you non-promotional service messages (such as security or account notices).

10. How We Share Information

We do not sell your personal information for money. We may share information:

10.1. With service providers who process data on our behalf (such as hosting, analytics, email delivery, and payment processing) under appropriate confidentiality and data-protection obligations.

10.2. With other users and the public, to the extent you post or make content available through Community and promotional features (see Section 7).

10.3. With Organizations in connection with B2B features and promotions you choose to interact with.

10.4. With advertising or promotional partners, in a limited or aggregated/de-identified manner where applicable; any sharing that qualifies as a "sale" or "sharing" under US state privacy laws is subject to your opt-out rights (see Section 13).

10.5. For legal reasons — to comply with law, respond to lawful requests, enforce our Terms, or protect the rights, safety, and property of Ad Astra Origins, our users, or the public.

10.6. In a business transfer — in connection with a merger, acquisition, financing, or sale of assets, subject to this Policy.

11. Data Retention

11.1. We retain personal information for as long as your account is active or as needed to provide the Platform, comply with legal obligations, resolve disputes, and enforce our agreements.

11.2. When you delete content or your account, we will delete or anonymize associated personal information within a reasonable period, except where retention is required by law, exists in routine backups for a limited time, or relates to content already shared with others.

11.3. Beta note: during the beta period, data may be reset, migrated, or deleted as part of testing. Do not rely on the Platform as the sole store of any information you wish to keep.

12. Security

12.1. We use industry-standard security measures to protect personal information and maintain the confidentiality of data. Passwords are securely hashed and stored, and we recommend choosing a strong, unique password.

12.2. No method of transmission or storage is completely secure. We cannot guarantee absolute security, and you share information with us at your own risk.

12.3. If we become aware of a security breach affecting your personal information, we will notify you and the relevant authorities where required by law.

13. Your Privacy Rights

13.1. All Users

You may access and update certain profile information (such as first name, last name, date of birth, email address, and password) through the settings menu, accessible via the settings icon on the home page.

13.2. EEA/UK Users (GDPR)

Subject to applicable law, you may have the right to: access your data; correct inaccurate data; request erasure; restrict or object to processing; data portability; and withdraw consent. You also have the right to lodge a complaint with your local data-protection authority.

13.3. California and Other US State Residents (CCPA/CPRA and similar)

Subject to applicable law, you may have the right to: know what personal information we collect and how we use it; access or delete it; correct it; and opt out of any "sale" or "sharing" of personal information or targeted advertising. We will not discriminate against you for exercising these rights.

13.4. How to Exercise Rights

Submit a request to astrainfo@adastraorigins.com. We will verify your identity and respond within the time frames required by applicable law. You may use an authorized agent where permitted.

14. Children's Privacy

14.1. The Platform is not intended for, and we do not knowingly collect personal information from, children under [16 / 18] or the minimum age in your jurisdiction.

14.2. If you believe a child has provided us personal information, contact us at [privacy contact email] and we will take appropriate steps to delete it.

15. International Data Transfers

15.1. We may process and store information in countries depending on the place of residency. Some countries may have different data-protection laws.

15.2. Where required, we use appropriate safeguards (such as standard contractual clauses) for international transfers of personal information.

16. Third-Party Links and Services

16.1. The Platform may contain links to or integrations with third-party sites and services (such as news sources, sci-fi/gaming archives, event organizers, and partner organizations).

16.2. We are not responsible for the privacy practices of third parties. Review their privacy policies before providing them information.

17. Changes to This Policy

17.1. We may update this Policy from time to time. The "Last Updated" date reflects the most recent version.

17.2. For material changes, we will provide reasonable notice (for example, by posting on the Platform or by email). Your continued use after changes take effect constitutes acceptance of the updated Policy.

18. Contact Us

For questions, concerns, or requests regarding this Privacy Policy or your personal information:

Ad Astra Origins — Ad Astra Origins LLC
Email: astrainfo@adastraorigins.com
Website: https://adastraorigins.com